Introduction... Entrance into 401k Enginuity for a licensed Provider and its clients occurs through three web portals: the licensed Provider Gateway, the Plan Sponsor Gateway, and the Plan Participant Gateway. The exact features and capabilities accessible through each gateway depend on the customization options the licensed Provider and, subsequently, the Plan Sponsor and, subsequently, the eligible employee has chosen, respectively, for the system, plan, and individual 401k account. This page explains features built into the master 401k Enginuity Plan Sponsor Gateway. back to top The Plan Sponsor Gateway The Plan Sponsor Gateway is the plan sponsor's pathway to 401k Enginuity's plan administration functions. It is accessible to both authorized Provider representatives as well as, to the degree that the plan is a self-service 401k, authorized Plan Sponsor personnel. (For instance, in fully self-service plans, all plan administration functions are active and accessible to authorized Plan Sponsor personnel, whereas in more full-service plans — ones in which the client is paying the Provider to handle the plan's administration — either the entire Gateway is hidden to anyone but authorized Provider representatives or perhaps just one or two of the most basic communication functions, such as Fees and Configure Bulletins, are apparent to authorized Plan Sponsor personnel.) -- Access to all 401k Enginuity plan administration is user-name and password protected.
	Introduction
	The Plan Sponsor Gateway
	Plan Configuration Wizard
	Plan Configuration Functions
	Plan Administration Functions
	Forms, Tests and Reports
	Live Online Demo of Plan Sponsor Gateway

-- Functions are separated into two streams: plan configuration functions, which control overall plan information and operation parameters, and day-to-day plan administration functions, which power and monitor day-to-day administrative activity. 401k Enginuity's plan administration is a greatly expanded upon version of capabilities available within the premier run-it-yourself 401k desktop software, 401(k) Easy, developed by Pension Systems Corporation. Go to www.401k-easy.com to download a free copy of that precursor software, or call (800) 660-0050 to order it on CD-ROM. (Remember, the 401(k) Easy software only addresses one aspect of 401k Enginuity's capabilities — plan administration — and its capabilities in even that area are far less expansive than the online version's.) back to top

 

Plan Configuration Wizard... 401k Enginuity's Plan Configuration Wizard enables a Plan Sponsor -- with or without the help of the licensed Provider -- to customize its 401k plan within the options allowed within the IRS-approved prototype plan the licensed Provider has chosen to employ. Data collected by the Wizard is transmitted to the licensed Provider in a format conducive to speedy and accurate production of necessary documents and collateral materials. back to top

 

Plan Configuration Functions... 401k Enginuity plan configuration functions include: -- Configure Client Allows authorized user(s) to view and edit the company name, address, tax ID number(s), etc. to be associated with the selected plan as well as to establish the Log In names and Passwords authorizing entry to the plan's day-to-day administration functions. -- Configure Bulletins Enables authorized user(s) to create Bulletins that will be visible by each employee as they log into the system. -- Configure Divisions Enables authorized user(s) to create and modify Divisions to attach to employee data. Common Division categories include branch office locations and company departments (accounting, marketing, etc.). -- Configure Employees Enables authorized user(s) to add, delete, or modify data relating to company employees. Data can be displayed in terms of any of a variety of data fields, including established Divisions. -- Fees Enables authorized user(s) to access the list of fees the Provider Service Representative has posted to the Plan Sponsor's account. If the Plan Sponsor has more than one plan, fees are categorized by applicable plan. In self-service plans, authorized Plan Sponsor personnel handle all of the above; in full-service plans Provider representatives take care of things. back to top

 

Day-to-Day Plan Administration Functions... 401k Enginuity day-to-day plan administration functions include: -- Plans The ability to view and edit (as appropriate) a list of the Plan Sponsor's existing plan(s) with Provider and to model a new plan, if desired, for approval submission to a Provider Service Representative. -- Transaction Log Displays a list of transactions for the currently selected plan as well as the status of each transaction (pending, held, settled, etc.). -- Participants Leads into the main participant activity functions for the selected plan. The initial panel displays a list of plan participants and links to the Plan Participant Gateway for access to direct management of employees' accounts, including loan, transfer, and distribution activity. -- Investments Displays the investments (including self-directed brokerage accounts, if any) currently offered within the selected plan. Investments can be any subset (including the complete set) of investments the Provider has chosen to have its licensed 401k Enginuity offer 401k clients. -- Process Contributions Allows the authorized user(s) to process regular as well as "special" contributions, such as transfers from a previous employer's 401k plan. Contribution payroll information can be uploaded from a text file directly into the processing grid. The system will perform automatic validation checking and report any errors or rule violations encountered in the data. The authorized user(s) can do all plan processing at once or save data and continue working with it later. In self-service plans, once data is submitted for processing, it is held by the system until verification of funds is received through the asset custodian or released by a Provider Service Representative. -- Participant Loans, Transfers, and Distributions Accessed through the Plan Participant Gateway, the Loans, Transfers and Distributions panel displays a list of pending loan, distribution, and transfer requests submitted by plan participants. Authorized plan administration user(s) can approve or deny the requests, and can also model new loans, distributions, and transfers for plan participants. In addition, authorized plan administration user(s) can key in loan payoffs, partial payoffs, and re-amortizations. In the case of payoffs or partial payoffs within self-service plans, transaction remain in “Pending” status until verification of funds is received from the asset custodian or until specifically released by an authorized Provider Service Representative. -- Activity Accessed through the Plan Participant Gateway, the Activity panel displays a detailed list of buy/sell activity for all participants of the selected plan. Data can be filtered by date range, participant, investment name, and source. In self-service plans, authorized Plan Sponsor personnel handle all of the above; in full-service plans Provider representatives run these day-to-day administration functions. back to top

Forms, Tests and Reports... 401k Enginuity Forms, Tests and Reports functions include: -- Viewing and printing forms relating to activity in the plan. Forms include, among many others, enrollment, loan request, and request for investment statements being sent to more than one address. -- Viewing, printing, and generating any of a variety of administration reports, including contribution statements for participants, allocation logs, and ERISA 404c compliance logs (which list, among other things, fulfillment of information requests to eligible employees). In self-service plans, authorized Plan Sponsor can access and generate the above; in full-service plans Provider representatives take care of things. The Plan Provider can run the following tests and reports for any number of plans at will: Tests: -- ACP Test-Section 401(m) -- ADP Test-Section 401(k) -- Calendar Year Deferral Limit Test-402(g) -- Compensation Nondiscrimination -- Maximum Annual Additions Test-415 (c) -- Ratio Percentage Test -- Top Heavy Test- Section 416 Reports: -- Age 50 Report -- Balance Less Than $5000 -- Deferral Change Summary Report -- Distribution Activity Summary -- Investment Elections Report -- Loans-Activity Summary -- Loans-Delinquent Loans -- Loans-New Loan Summary -- Loans-Reconciliation -- Participant Address Report -- Participant Allocation Report -- Participant Contribution Summary -- Participant Hours & Compensation Summary -- Participant Statements -- Participant Synoptic Report -- Participant Vesting Detail -- Participant Vesting Summary -- Participation Allocation Summary -- Required Minimum Distributions   back to top

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